Naturally, the “From:” line contains my email address. Site Proudly created by PcComputerGuy - © 2021 All rights reserved. The idea behind the BCC feature of email is simply this: when sending an email to someone (say a customer), you also want to send a copy of that email to someone else (perhaps your boss) without that being evident on the outgoing email. I almost always reply to the sender with a note saying never to blind carbon copy me. - You forward an email … When you BCC others in an email thread, you’re sending them a Blind Carbon Copy of a message. Some people refer to CC as “courtesy copy,” which better describes what a CC actually is. Subscribe today and receive a free e-book. The email addresses you add to the “bcc” field will not be visible to the “to” and “cc” recipients or the other “bcc” recipients. Send messages TO the appropriate people. What happens when you use the "To" or "CC" field? A few years ago, I received an email from a colleague. Now you can compose the message and click “Send”. I was on the cc line with two other executives. The recipient now believes that there is a major legal issue at stake. Just another PC Computer Guy tip for making the world a better, happier place! While in a new message in AOL's web mail, click BCC. That is to say, this is where … Hence, it’s a little more confidential than CC. Bcc appears in the Send area of your email, below Cc. Next time someone forwards you an email without using the BCC field, hit the "reply to all" and send them this article. Now even if the secret recipient does a Reply-to-All, it only comes back to … © Skip Prichard. Please share, but don't repost in its entirety. When I receive a blind carbon copy message, I am faced with a dilemma. Play it straight. “I cannot trust a man who cannot control himself.” -Robert E Lee. But now everyone wonders why you would send something to the competition. Probably one of the biggest hurtles that customers face is figuring out how to add or remove Bcc to or from an email. When yousend the message, it will be sent to all ofthe people in your BCC. For official correspondence, using mail merge or a similar tool to personalize and send individual emails to each user specifically is ideal, but if you have to choose between sending a mass email to people in a BCC: or TO: field, you definitely would want to use BCC: to protect user’s identities and to avoid reply-all chains. I don’t like playing games. Yes, this happened. Alternately, you can open the sent message and go into Edit mode, paste the … You'll find out why high-functioning leaders take their sleep seriously and how you can find your way to satisfying, rejuvenating slumber. They are supposed to prevent the reply all problem. You don’t need more headaches from email. Whenever this happens, I'm tempted to reply and suggest the use of "BCC" if you are going to forward things to me... which I usually just delete anyways! Get Your Guide to a Solid Night of Sleep free when you sign up to receive blog updates via email. The abbreviation CC comes from “carbon copy.” By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. If you absolutely must, use the Forward button. Defenders of the BCC (blind carbon copy) will point to appropriate examples. And, since they aren’t supposed to know about it, they often never ask about the subject. I think modern email clients check for either to, cc or bcc field is not empty. To do so, open a new email, switch to the “Options” tab, and then click “Bcc.” Now the people who were on the email (in the TO or CC lines) are alerted to the fact that they were not the only recipients. You'll find out why high-functioning leaders take their sleep seriously and how you can find your way to satisfying, rejuvenating slumber. In Outlook, you can add the BCC field to emails with a simple toggle switch. That way, EVERYONE on that list will know to use BCC in the future. Instead of using BCC, I recommend that you send the email out to the main recipients only using the To and CC fields. BCC stands for Blind Carbon Copy, allowing you to send copies of your email to multiple contacts without revealing the respective email addresses to your recipients. (3) If you want to close the rules, you can click Enable Auto CC / BCC, and all of the rules will not work. If you feel that the email you sent absolutely must be seen by someone else besides the recipient, … When you need to document emails sent to others by posting a BCC, you can do it manually every time or create two rules, so it’s done automatically every time. CC is often used as a verb, as in “I C… Now don't get me wrong; using the BCC won't eliminate spam, but it does help to reduce it -- and it's a good courteous practice! Subscribe today and receive a free e-book. All rights reserved. The person was an old friend, and the sales representative meant nothing by it. Now I can just point to the reasons without starting from scratch each time. Pc Computer Guy | 317.883.7224 | 866.653.6748. Why? Skip Prichard is an accomplished CEO, growth-oriented business leader, and keynote speaker. (2) You can create multiple rules as your need by using this tool. Am I supposed to pretend I never received it? The first and most visible problem with the blind carbon copy is when someone who was BCC’d hits reply all. A lawyer is BCC’d on a contractual question with a supplier and mistakenly hits reply all with a question. Normally, you can Bcc (blind carbon copy) an email to recipients easily with typing recipients’ email addresses into the Bcc filed in Outlook. If you are sent a note or copied on a note (not BCC’d) and reply, that email is not sent to anyone on the BCC line. The entire matter became embroiled in a legal dispute that was unnecessary. What happens when you use the "To" or "CC" field? Now I wondered why this person was blind carbon copied on the note. If I send you a message using BCC, you receive a message that is not addressed to you. Or else BCC some or all. Why am I writing this post? Using Outlook on Desktop: Open Outlook. Unlike most email mistakes, this one is bigger than most people think. If you’re using Gmail, BCC is easy to find. Discover the secrets of success in my new book! A salesperson sends an article out about an industry trend and BCC’s someone who works for a competitor. Instead of working through the issue, it was held up with that person’s legal counsel. If the message you're composing is open in the Reading pane, … Click either one (or both) to bring up new lines, and include email addresses as relevant there before sending your email. Forwarding works in all cases except for when the O365 mailbox receives a mail via bcc, in which case it does not forward that mail. To do that, open your email message, and on the Options tab in the Show Fields group, click Bcc. To add the BCC field below the CC field, switch to the Options tab then click the BCC button to add the field to the view and remove any BCC addresses you don't want to resend the message to. Someone also pointed out that it protects the list from people who would use the email list inappropriately. Once you’ve clicked the “BCC” button, the BCC field will appear. There is one appropriate use of the BCC that I have seen used effectively. It leaves the bcc people out of the follow-up conversation. In Gmail and Yahoo Mail!, click add BCC. They’ll only receive the initial email. In most email clients, the BCC feature is very apparent and obvious. Don’t use the BCC. Email that are logged to HubSpot using the BCC address or forwarding address will include the email content and any attachments included in the email. For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. The people you send it TO don’t know that others are secretly on the BCC … BCC can be used in both internal and external communications, depending on the purpose. Am I supposed to know what was in the email if I am questioned? I’m not sure exactly when or why the blind carbon copy (BCC) was invented, but I have seen it misused, misunderstood, and misfired too many times to count. By using the BCC (Blind Carbon Copy) field, usually located right under the "CC" field, you can send forwarded emails to 5, 20, or 50 people without exposing my email address to everyone else in the list. The BCC allows you to write an email TO some people and BCC others. Two hours after receiving the email, someone hit reply all and made a comment. Then we all get added to another spammer's email list, and it's just bad news for everyone. Once you activate the fields, they may (or may not, depending on the email program) remain in place for every new email you send. Don’t rely on your tools. (1) With this function, you can set the always CC rules as well. Tom in turn forwards that to another twenty people. It wastes too much time. However, there is no Bcc filed in the meeting window when we sending a meeting invitation. Then FORWARD the sent email to anyone else who you need to inform. By using the BCC (Blind Carbon Copy) field, usually located right under the "CC" field, you can send forwarded emails to 5, 20, or 50 people without exposing my email address to everyone else in the list. Those on the BCC line never see it. - You forward an email to Tom and twenty other people. Published May 27, 2014. True enough. Contact Groups have no way to handle that, it’s a single group only. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. Join thousands of subscribers in the Leadership Insights community for a regular diet of ideas to fuel your success. Recipients will receive the message, but won't be able to see the addresses listed in the BCC field. “I am sending this to you for the legal record.” “I didn’t copy you because I didn’t want to escalate the issue at this time, but wanted you to see that there’s an issue we need to address.”. Addressing An Email. BCC should only be used when it isn’t a personal email and you want to keep the receipts email private. Actions. In fact we can send meeting invitations with Bcc by adding Resource attendees in Outlook. For example: Informing suppliers/clients of change of address or phone number The people you send it TO don’t know that others are secretly on the BCC line. Let’s say—and this has happened—someone responds and corrects the email with facts that demonstrate that the person was wrong. This is where you “program” the actions that this rule applies. Also you can uncheck the rules name in the Auto CC / BCC Manager dialog box to disable some specified rules. Most email problems with the BCC start when an email is written to a few people, but others are blind carbon copied. :). I’ve seen this backfire more times than I can tell you. That means they can’t see who else you sent the message to. It made me question the motives of the sender. Before 1970, there was no email.Therefore, sending typed or printed letters was the only way for written communication. The easiest way to print the BCC'd addresses is to hit Forward then copy the BCC list from the sent message and paste it into the message body in the Forward, then print and close the message. When an email is forwarded, the addresses of everyone in the To and CC fields are also forwarded along with the message. BCC: people who get the email but recipients don’t know that, the ‘Blind Carbon Copy’. Ideally, Microsoft would make a Contact Group with TO, CC and BCC combined but that’s not likely any time soon (Microsoft, please prove us wrong). There is no one-size-fits-all place to look. To save time. CC (carbon copy) those who need to be aware of an issue. I may put myself in the “To:” line, or I might put a different email address in the “To:” line. In Hotmail, click Show Cc & Bcc. Thus, you’ll have to forward any future emails that may concern them. History of CC and BCC before emails. As you know, recipients can't tell who you included in the BCC field, or even if you used the BCC field at all. This article is copyrighted by Skip Prichard, republishing is not permitted. Addresses that have been placed in the BCC field are not forwarded. Create the email and then start to input theemail addresses you want to send it to in theBCC. Or you can put some (or one) in the "To" spot and CC the rest. After I alerted the sender and questioned why someone was on the email, I received the explanation that Apple Mail wasn’t working properly (or something like that). Subscribe on Apple Podcasts, Google Play, Stitcher, Spotify, or iHeart Radio. BCC: Blind Carbon Copy 1. Instead, go into your sent mail and just send the people a copy of the note with an explanation. But that doesn't mean you can't. Note: Here, I’ve included Peter as the main recipient, and I’ve put John on the BCC line. Anyone you BCC will be hidden from the other recipients, but he or she will be able to see the sender and the recipients. It allows you to send out the email to everyone at once. Add the email ID of each hidden email recipient in the field. To keep an office-copy of the letter or to forward a copy of the same letter to other recipients, a carbon paper had to be used with that typewriter. That is when you send a note to yourself and blind copy a long list of people. They are left with a different impression. He is known for his track record of successfully repositioning companies and dramatically improving results while improving the corporate culture. when you sign up to receive blog updates via email. Now at LEAST forty people have my email address... and that's if ONLY Tom forwarded it on. Recently, I saw this play out. Sure, it’s an extra click, but it’s worth it to avoid situations where your brand or personal reputation could be compromised. However, when using BCC, the primary recipients of the email will be unaware of other recipients you’ve included. The BCC stands for Blind Carbon Copy. To the right of the “To” line of an email draft, you’ll find options for CC and BCC. 5 Reasons Why Leaders Must Sometimes Take A Back Seat, Aim Higher: 3 Price Tags for Leadership Clarity, Get to Where You Want with a Goal-Setting Boot Camp. Join thousands of subscribers in the Leadership Insights community for a regular diet of ideas to fuel your success. This saved time as there was no need to type the same letter again. It sends one perception out there. Get Your Guide to a Solid Night of Sleep free when you sign up to receive blog updates via email. In the Show Fields group, select Bcc. You can also view the BCC field from the Select Names dialog by clicking on the To (or CC) button. While “To” and “Cc” recipients will receive replies going forward, “Bcc” recipients won’t. Yes you can do it. If someone has to pause and question your motives, that enough is reason to not use the BCC. The CC and/or Bcc fields are added to the new outgoing email. The number simply continues to grow exponentially - until it falls into the hands of spammers or other sources that mine for information. Business ethics are essential. I have seen some software where to field was mandatory. Last updated on May 28, 2014. Go to https://www.outlook.com/ in your browser. October 30, 2014 | Miscellaneous, Personal Development. Yes, this happened. Here’s something else that the blind carbon copy does. When you send an email, you have three field choices: “to”, “cc”, and “bcc”. This function is designed to ensure you don’t share personal email addresses when sending email newsletters or other blanket emails to numerous contacts. You always have the option of forwarding the email on after you’ve sent it. The email was addressed to a single person on the TO line. If you're not using the sales extension, you can use the HubSpot BCC address or forwarding address to manually log emails. Rely on best practice. In that case you put your email as … That’s why some people use it as a method of manipulation. The BCC allows you to write an email TO some people and BCC others. Your typical email program has several options to simultaneously message more than one person. Just answering all of it creates enough stress. For example: In Gmail, select either Cc or Bcc (or both) in the upper right corner of a new message. (Cc appears in the Send area by default.) Subscribe via Itunes | Subscribe via RSS, Just today I got another email, forwarded to about 20 other people with my name in the "TO" field. The BCC (blind carbon copy) field allows you to send an email to multiple recipients. Privacy Policy Disclaimer Permissions Policy. If you do think that your email should be seen by other people, then think before you BCC. You can load up the "To" box with many recipients and then blast away. Yes, there are tools that prevent some of these problems. But your email address is nowhere to be seen. All of a sudden it escalates an issue to serious status when it may have been a minor disagreement. I’m not sure exactly when or why the blind carbon copy (BCC) was invented, but I have seen it misused, misunderstood, and misfired too many times to count. This will … That meansno one can see who the email is going to. Bcc functions differently in relation to email threads. “Trust is built with consistency.” -Lincoln Chafee. “Men trust their ears less than their eyes.” -Herodotus.
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